Executive Assistant

Proclinical is seeking a dedicated and organized Executive Assistant. This role involves providing high-level administrative support, managing schedules, coordinating office services, and facilitating communication with external parties. The successful candidate will also be responsible for managing complex projects and coordinating important meetings.

Please note that to be considered for this role you must have the right to work in this location.

Responsibilities:

• Provide high-level administrative support by creating various documents such as invoices, reports, memos, letters, financial statements, etc.
• Manage and maintain executive schedules.
• Coordinate and direct office services, including records, departmental finances, budget preparation, personnel issues, and housekeeping.
• Make travel arrangements for executives and senior leaders.
• Answer phone calls and messages, directing them to appropriate parties or taking messages.
• Represent the organization to customers, the public, government, and other external sources.
• Organize, facilitate, and supervise all activities of the assigned office.
• Manage, plan, and coordinate the implementation of all activities for the Office.
• Coordinate and arrange important meetings.
• Perform other duties and responsibilities as assigned.

Key Skills and Requirements:

• Bachelor of Arts or Bachelor of Science degree.
• Proven experience in a similar role.
• Excellent organizational and project management skills.
• Strong communication skills, both written and verbal.
• Ability to make autonomous decisions and prioritize tasks.
• Proficiency in word processing, spreadsheet, database, and presentation software.

Apply Now:

If you are interested in learning more or applying to this exciting opportunity, please complete the form below and attach a copy of your CV. Alternatively, for further details or to talk directly to a life sciences recruitment specialist, please request a call back at the top of this page.

If you are having difficulty in applying or if you have any questions, please contact Natalie Magola at n.magola@proclinical.com.

Proclinical is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology and medical device companies.

Proclinical Staffing is an equal opportunity employer.